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Help for Metadata Entry

In this section, you can enter an abstract for your document. The abstract should be written in the same language as the main document..

By clicking on + , you can add boxes for more abstracts. Please use the pick list on the right side in order to specify the language. Also, you can remove selected boxes.

Your abstract should be no longer than 40 lines (approximately 3,000 characters). That is about the amount of text on a page in DIN A4 format.

In this section, you are required to enter two abstracts in separat boxes.

The first abstract must be written in the same language as the main document.

By clicking on + , you can add an additional box for a translation of the abstract into a language of your choice.

In this free-text field you can add a description to your data, e.g., methods, table of contents, graphical information, technical information, etc.

If there is already a parallel publication of your document, the bibliographical data for that parallel edition should be entered here.

If intellectual property rights (resp. copyright) do not lie with the author, additional information can be entered here. URLs that point to relevant publisher websites and the like can also be entered.
If there are questions concerning your input, the editorial team will contact you.

Please specify author and/or editor (person and/or institution). By clicking on + , you can add more boxes.

The names of the persons should be given in the form surname, first name.

Here, you can insert additional remarks for readers. For instance, you could comment on the edition / version of your document, give indications of other editions as well as further information, such as 'supported by DFG', 'peer-reviewed', name other suppliers for your publication, etc.

This information will be displayed along with your document when it is made accessible.

This box is for your questions and messages to the editorial team. What you enter here will not be published.

You can also provide a preferred e-mail address for further correspondence with the editorial team.

After activation by the editorial team, this box will not be visible for users.

Please enter the code for the grant-supported project.

Please enter the name of the project that received funding.

Here, you can insert additional remarks for readers. For instance, you could comment on the edition / version of your document, give indications of other editions as well as further information, such as 'supported by DFG', 'peer-reviewed', name other suppliers for your publication, etc.

This information will be displayed along with your document when it is made accessible.

Here, you can attribute a Creative Commons License to your work and thereby determine in what ways your work can be used. Click on the button, and you will be taken to the website where you can review the different licenses available.

For doctoral theses:

  • Freie Universität Berlin: Enter date of last oral examination.
  • Charité – Universitätsmedizin Berlin: Enter date of doctoral certificate.

Habilitation theses (both Freie Universität and Charité): Date of public habilitation lecture.

Enter date of first publication. The current date is the default value.

Here, you are required to assign a DDC (Dewey Decimal Classification) code to your document. Only DDC summaries, i.e., the top three levels are applicable here. Select a code from the third level.

Example:
DDC
  • 000 Computer science, information & general works
    • 000 Computer science, knowledge & systems
      • 000 Computer science, information, general works

In order to find more subject categories, click on +.

Specify the Freie Universität department / unit where the creators of the data were employed.

For a doctoral or habilitation thesis, the department (e.g., Department of Biology, Chemistry, and Pharmacy) to which it was submitted must be specified.

Here you are required to use the pull-down menu to specify whether your document is a doctoral or a habilitation thesis.

If you define an embargo within the document description – most probably because of copyright issues – the document will not be made accessible before the specified date.

Important note for doctoral theses: Please consider that the receipt for your submission of your thesis to Refubium cannot be issued before the embargo period has ended.

Click on the Browse button and select the file on your computer. To ensure long-term archiving, it is essential that your document in pdf format has no security settings (such as password protection). Please do not use blank or special characters in the naming of the pdf file. Instead of spaces you should use underscores. 
As to dissertations, e.g. we recommend the following name: Dissertation_ "Name" .pdf."

Additionally, you can give a short desription of the file, e.g., dataset,  explanation, attachment, or table.

Do not include spaces or special characters (e.g. umlaut characters). Spaces may be replaced by low lines. German umlaut characters may be replaced according to traditional German convention (ä=ae, ö=oe, ü=ue).

Another way to name your file is simply thesis_name.pdf – where you replace "name" with your name.

Select all known funding supporters or financing entities for the research at FU Berlin. Multiple selection is possible.

Please fill in the award or grant number of the funding.

If you have decided to use other / additional open-content licenses for your work, such as GPL, MIT, etc., you can specify them here.

Further temporal information concerning the creation of your data. Please enter the date in yyyy-mm-dd format.

Here, you can enter geodata relevant in the context of the creation of your work.

Here, you can enter place names for geographical information about your data.

Here, you can enter identifiers for your original work. Define the identifiers (DOI, URN, etc.) by making the proper selection in the pull-down menu. By clicking on + , you can add boxes for more identifiers.

Here, you can specify the author's affiliation beyond the indication of the department or organizational unit, by adding details, such as institute, working-group, collaborative research center and the like.

If necessary, you can enter the name of the issuing institution here. By clicking the + sign you can add more fields. Please use the full official name.

Please enter at least three subject terms in the language your work is in. You can add more subject terms in a language of your choice.

For Charité doctoral theses, use English-language subject terms only.

Enter one term per box. By clicking on + , you can add boxes for more keywords.
Chose vocabulary that define the content as precisely as possible. Also, please select the appropriate language label for each term.

Please use no more than eight subject terms.

Specify the languages used in documents and data. Multiple selection is possible.

This box is for the title of your work in the original language.


 

Here, you are required to select the appropriate media type or format (e.g., text, audio or video file, etc.).

Please indicate the scope of your publication here. Please enter the exact page numbers (bibliographic page count) and not the number of pages in the PDF.

i.e.: VIII, 169 pages

Please specify all persons who were involved in the creation of the dataset. By clicking on + , you can add boxes for more persons.

If your document has been published as part of a monograph (ISBN) or a journal (ISSN), you can complete the bibliographical data of the superordinate work.

Please enter your place of birth and specify the country if your place of birth is outside of Germany.

With your click, you agree to provide to third party theses databases that make your work freely available to the public. Your copyright is respected in any case. Link to contract
If you don’t accept your doctoral theses is only published on the Institutional repository of the Freie Universität Berlin. You can also revoke any consent already given with respect to the use of your data at any time, please use disspub@proquest.com.
More information about ProQuest program "Master’s and PhD Theses Distribution" you can find here.

Here, you can specify the document type (e.g., article, book, research report, review, etc.).

You are required to give the names of, at least, your first and second referee (without academic titles).

If your data complement an existing publication, you can identify that related publication here. Select the appropriate identifier type from the pick list (e.g., DOI). In the free-text box, enter the identifier (e.g., 10.17169/XYZ_document_123).

Report series have specific numbers that you can enter into this box.

Examples:
GKSS 87/E/20
Jûl 3387
DLR FB 99 04

Has reimbursement or funding for this open-access document through the Open-Access Fund been applied for?

Go to this page for information concerning funding regulations and application procedures:

https://www.fu-berlin.de/en/sites/open_access/finanzierung/index.html

Please select a pertinent category from the list. If more than one category describes your publication correctly, you can choose multiple terms.

Please find further information here.

Publications can belong to series, in which volumes are sometimes counted, sometimes not.

Examples:

Diskussionsbeiträge des Fachbereichs Wirtschaftswissenschaft der Freien Universität Berlin

Rororo-Taschenbuch


For series series in which volumes and issues are counted, please specifiy.

If your document has a subtitle, please specify.

If your publication is connected to research data that are also published in Refubium, you can enter a DOI or other identifiers to link to relevant datasets. By clicking on + , you can add boxes for more identifiers.

Here, you can enter a table of contents. Please keap the structure flat by giving only main headings / chapter headings.

At this point, the terms of use stipulated by the University Library are referred to. You can use the pull-down menu in order to define the relevant Creative Commons Licenses yourself. 

If the main title of your work is in English, this box is for the translation of the main title into German. In all other cases, this box is for the translation of the main title into English.

Please specify the type of participation in the relevant research project. Multiple selection is possible.

Please choose the type of funding by using the picklist.

In this field you can enter the URL,  that leads to the publication's website. 

Please enter the year of your publication in Refubium.