Incomings

• before the stay
• during the stay
• after the stay

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Incoming

Before the stay

Nominations:

Nomination deadlines: May 1 / November 1.

Nominations are managed by Nicole Schindler. If you receive nominations, please forward them to incoming@fu-berlin.de as soon as possible.

General tasks of the decentralized Erasmus+ coordinators:

• Creation of an incoming info page: https://www.fu-berlin.de/studium/international/studium_fu/auslandssemester/erasmus_in/infos_incomingstudents/Informations-Websiten.html 

• Creation of an Erasmus functional email address

• Creation of an ECTS overview for your area: https://www.fu-berlin.de/studium/international/media/ECTS-Uebersicht_Stand-Februar-2025.pdf

• Control of the Learning Agreements: https://www.fu-berlin.de/international/network/erasmus/dezentrale-erasmus-koordination_in/Learning-Agreements-von-Incoming-Studierenden/index.html 

• If applicable, participation in the orientation days (campus tour): https://www.fu-berlin.de/studium/international/termine/orientierungstage.html. (We will contact you with appropriate advance notice to ask for assistance with campus tours by students from your departments and subjects).

• Information event by the Erasmus coordination at the beginning of the semester: Introduction of the Erasmus coordination as the contact person for questions about the department/institute, OLA and ECTS credits
  (Tip: It is advisable to combine this event with the campus tour so that it is just one big information event for all incoming students at the beginning of the semester, where the campus can be shown and questions can be answered.)

During your stay

During the stay, any changes to the Learning Agreements must be reviewed and signed. Coordinators act as subject liaisons for students in the department/institute during the semester.

OLA • Education • Freie Universität Berlin (fu-berlin.de)

After the stay

At the end of the exchange at FU, incoming students need a Confirmation of Stay/Attendance/Departure and a Transcript of Records.

• Confirmation of Stay/Attendance/Departure: The Confirmations are issued and signed exclusively by the Erasmus+ Office (incoming@fu-berlin.de). Please forward the corresponding e-mails to us, thank you.
• Transcript of Records: An official document of the FU listing all courses + grades achieved + ECTS of the student. This is requested by students in person at the end of their stay.
• Transcripts are usually issued directly by the FB Coordinators, although there are separate arrangements with each department. Students will contact the coordinator and apply for the transcript with a form and, if necessary, submit all certificates. In case of any uncertainties, please contact Susanne Peter (incoming@fu-berlin.de). Students will be informed about the Transcript of Records procedure one month before the exam period.