The confirmation of enrollment serves as proof of your study time for your applicable pension insurance institution.

This certificate is issued together with the certificate of removal from the register of students at the end of your studies.

Should you require an additional certificate (for pension account clarification purposes) please write to bescheinigungen@studium.fu-berlin.de

In order to enable us to issue these certificates we kindly ask you to provide us with the following information:

• last name, name at birth, first name
• date of birth
• current address
• student ID number, if available
• periods of enrollment (the approximate time period is also sufficient)

Please write “Study period certificate for pension” in the subject line.

The certificate will be send to you by mail.

Due to the enrollment period for winter semester 2025/26, we will only be able to issue study time confirmations for pension insurances after 13.Oct.2025.

Certifications and pre-certifications (Apostille from The Hague) are always carried out by the issuing department of FU Berlin.

The Student Records and Registration Office will pre-authenticate certificates of enrollment if they are required abroad. The application can be made by e-mail.

Please write in the reference line: "Apostille". Certificates, diplomas and transcripts are certified exclusively in the examination offices.

Depending on your student status, there are the following options for obtaining replacement copies/duplicates/certificates of enrollment.

 

1. I am enrolled at Freie Universität Berlin in the current semester

Important notice:

All current certificates (certificate of enrollment, certificate of academic progress, payment receipt, data control sheet) are available for download in your Self-Services online portal. There you will also find your information on re-registration. Certificates of enrollment from the 2020 summer semester onwards are available in your Self-Service as long as you are enrolled. Please print these out or save them digitally for your records as charges apply for replacement documents after removal from the register of students.

The certificate of enrollment for each upcoming semester will be available as soon as your re-registration process has been completed.

Payment receipts of previous semesters that are not available in the Self-Service can be requested via email. These are issued free of charge.

Replacement copies that are subject to fees can be requested via Self-Service from the Student Records and Registration Office. In your Self-Service you will find all relevant information on how to request these documents and making a payment via bank transfer including your individual personal transaction purpose code (“Verwendungszweck”).

Please note that individual certificates from the Student Records and Registration Office only refer to periods of study. For certificates regarding performance (e.g. transcripts of records; copies of degrees), please contact the appropriate examination office.

Certificates and/or confirmation letters in relation to official forms – for example, forms required for BAföG, the DRV (the German pension system), the tax office, child benefit payments, survivor's pension for orphans, etc. – will not be issued separately. You should use your current enrollment certificate, which you can download from the Self-Services portal.

The Students Records and Registration Office can verify a document or certificate by adding an official stamp. Please contact bescheinigungen@studium.fu-berlin.de and write in the subject line "stamp".

 

2. I am no longer a student of Freie Universität Berlin (removed from the register of students/ “exmatrikuliert”)

If you do not have access to the Self-Service of the Student Records and Registration Office anymore, please contact bescheinigungen@studium.fu-berlin.de in order to request a replacement copy. Please state in the subject line the kind of replacement needed and the purpose. You will then receive further information on fees and your individual reference for transfer.

Please note that individual certificates from the Student Records and Registration Office only refer to periods of study. For certificates regarding performance (e.g. transcripts of records; copies of degrees), please contact the appropriate examination office.

3. Information on charges for replacements/duplicates

Charges apply for replacements in case of loss/damage (in accordance with the schedule of fees delineated in the “Gebührenordnung Land Berlin”):

• Campuscard, currently 10,23 €
• Certificate of Enrollment, currently 6,14 €
• Certificate of Removal from the Register of Students, currently 6,14 €
• Other individual additional certificates provided by the Student Records and Registration Office, currently 6,14 €
• Payment Receipts, currently free of charge
• Certificate of Academic Progress, currently free of charge

For companies and public authorities we offer a verification service for the confirmation of study periods. For data protection reasons, we require a hand-signed declaration of consent from the student including an official identification document.

These documents can be submitted with your request at bescheinigungen@studium.fu-berlin.de.

Please write “Verification” in the subject line.

If you would like to check the authenticity of a certificate, please contact the relevant examination offices of the departments directly: https://www.fu-berlin.de/en/studium/studieren/studienorganisation/pruefung/studienbueros.html

Due to the enrollment period for winter semester 2025/26, we will only be able to issue verifications for employers after 13.Oct.2025.