Data Protection Policy of the Office for Students with Disabilities and Chronic Illnesses
Data protection is very important to us. All your details will be treated confidentially and stored securely.
The following data protection policy applies exclusively to the Office for Students with Disabilities and Chronic Illnesses for the purposes of the provision of counseling services and creating reports.
1. Data Controller
Freie Universität Berlin
Central University Administration
Office for Students with Disabilities and Chronic Illnesses
Address: Iltisstr. 1, 14195 Berlin
Tel.: +49 30 838 54832
2. Purposes of and Legal Basis for Data Processing
Your personal data will be processed by the Office for Students with Disabilities and Chronic Illnesses for the purposes of providing counseling services and creating reports.
The legal basis for the processing of your personal data for counseling purposes and for the disclosure of the data to named recipients is your consent pursuant to Article 6.1.1a GDPR.
3. Special Categories of Personal Data
We process data concerning individuals’ health in the context of providing counseling and advisory services. Data that concern health are a special category of data under Article 9.1 GDPR. We protect these data to the required standard through implementing appropriate technical and organizational measures.
4. Storage Period for Personal Data
Your personal data will be erased as soon as they are no longer required for the purposes of providing counseling services or following the withdrawal of your consent to the processing of your personal data, provided that there is no statutory requirement to store the data for longer. The maximum period for which your personal data can be stored is 10 years, and they will be erased at the latest following the expiration of this period.
5. Disclosure of Personal Data to Third Parties
Your personal data will only be disclosed to third parties who are named in your consent to this data protection policy where you have given such explicit consent.
6. Withdrawal of Consent
You have the right to withdraw your consent to our processing of your personal data at any time. You can withdraw your consent by sending an email to email@example.com. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
7. Rights of the Data Subject
As the data subject, you have the following rights concerning the processing of your personal data:
- Right to obtain information as to the processing of personal data concerning you (Art. 15 GDPR).
- Right to obtain rectification of inaccurate or incomplete personal data concerning you (Art. 16 GDPR).
- Right to obtain the erasure of your personal data provided that this complies with legal provisions and does not conflict with any legal requirement (Art. 17 GDPR).
- Right to obtain the restriction of the processing of your personal data, especially where the accuracy of the data is in question, and/or other legal grounds apply, and/or you have requested the restriction of processing instead of the erasure of the data (Art. 18 GDPR).
- Right to data portability. You have the right to receive the personal data concerning you that you have provided to us, in a structured, commonly used, and machine-readable format, and you have the right to transmit those data to another controller without impediment by the controller to whom you originally provided your data (Art. 20 GDPR).
- Right to lodge a complaint with the relevant supervisory authority. The relevant supervisory authority in this case means any supervisory authority for the purposes of data protection (Art. 77 GDPR).
8. Data Protection Officer (contact information)
You can contact the data protection officer for Freie Universität Berlin at firstname.lastname@example.org.