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Registration Process for Exchange Students

Once you have been notified of your acceptance to a program of Freie Universität Berlin, you will generally also be informed about our accommodation service. If you start in the winter semester, registration will open in mid-June. If you start in the summer semester, registration will open in mid-December of the preceding year.The registration period will be publicized on the website in due time.

We advise all students to register as soon as possible.


studierendenWERK and Studentendorf

Please register using the online form on our website. You will find further details regarding the registration process on our website.

 

Neon Wood

To reserve accommodation in Neon Wood, please email us during the registration period at accommodation@fu-berlin.de.

Please attach the following documents:

  • a copy of your valid identity card / passport
  • your acceptance letter to Freie Universität Berlin

Once we have verified your eligibility, you will receive an email from us with all the information you need to register.

The Student Hotel

To reserve accommodation at The Student Hotel, please email us during the registration period at accommodation@fu-berlin.de.

Please attach the following documents:

  • a copy of your valid identity card / passport 
  • your acceptance letter to Freie Universität Berlin.

Once we have verified your eligibility, you will receive a code to register on The Student Hotel's website.

We advise to register for accommodation as soon as the registration opens. As soon as an option is fully booked, it can no longer be selected. The registration period will be issued on the website before the registration starts.

Registration procedure for accommodation in studierendenWERK and Studentendorf

Step 1

Please complete the registration form on our website and choose your preferred accommodation option. If your request is successfully submitted, you will receive an automatically generated email confirming your registration within an hour. Please contact us (accommodation@fu-berlin.de), if you do not receive a confirmation of registration.

 

Step 2

Within a week you will receive an official email confirmation including instructions to transfer the reservation fee. The full amount must be paid to our bank account within one week (date of receipt) to make the registration legally binding.

 

Step 3

We will inform you once the payment has been received. Your registration will then be forwarded to the administration of the accommodation option of your choice. If your preferred accommodation option is already full, the ERG Universitätsservice GmbH will contact you immediately. The ERG Universitätsservice GmbH is not liable for the availability of selected accommodations.

 

Step 4

You will receive a placement email with all accommodation and arrival details about two weeks before your estimated move-in date.

Detailed information concerning the registration process can be found on our website.

 

Registration procedure for accommodation in Neon Wood

Please contact us (accommodation@fu-berlin.de) if you have not received the registration instructions from us within one week.

Any further communication regarding rental will take place between you and Neon Wood.


Registration procedure for accommodation in The Student Hotel

Please contact us (accommodation@fu-berlin.de) if you have not received the registration code from us within one week.

Any further communication regarding rental will take place between you and The Student Hotel.

At studierendenWERK and Studentendorf

Once you have submitted your registration, a brief confirmation email will be sent to the email address you provided on the registration form.

If you do not receive a confirmation email, your registration submission has failed. Please try again and take care to enter your email address correctly.


At Neon Wood and The Student Hotel

Once you have submitted your registration per email, a confirmation email will be sent to you within a week. If you do not receive a confirmation email, please contact us (telephone: +49 30 838 73 470 / email: accommodation@fu-berlin.de).


studierendenwerk and Studentendorf

For the accommodation option “studierendenWERK Berlin“ and “Studentendorf” a service fee is included in the reservation fee. Detailed Information concerning the use of the reservation fee can be found in our General Terms and Conditions.

 

Neon Wood und The Student Hotel

For information about the rental conditions, the reservation fee and service fee, please have a look at the website from Neon Wood and The Student Hotel or contact them directly.


 

Your reservation becomes legally binding only after the reservation fee has been received. For this reason the reservation fee must be paid in advance.


The reservation fee depends on the housing option you have chosen. Detailed information can be found in our General Terms and Conditions and on our website.


The reservation fee should be transferred within one week after you received the demand for payment. Please bear in mind that transfers within the EU can take up to five bank workdays until the amount is credited to the recipient’s account.

We only accept bank transfers. Payments in cash, by cheque or by credit card are not possible.

Please be assured that our bank account details are indeed correct. We have used this information for years now, and we do receive the payments on our account. Please try again with your bank or consider using another bank to transfer the necessary amount.

We will send you a confirmation as soon as we have received the reservation fee. Please bear in mind that transfers within the EU can take up to five bank workdays until the transferred amount is credited to the recipient’s account. It is not necessary to send us a proof of payment.

No. Your reservation becomes legally binding only after the reservation fee has been received. For this reason the complete reservation fee must be paid in advance. Payment by installments is not possible.

We will not process your housing request without the reservation fee. The receipt of the reservation fee completes the registration process. We can only reserve accommodation for you after we receive the reservation fee, which makes your reservation legally binding.

Detailed information concerning the registration process can be found on our website.

We communicate the registration deadline in advance on our website.

The reservation process regulations, including registration deadlines, are defined by our cooperation partners (i.e. the various accommodation providers), and therefore we have no influence over these policies.

Please note: the rooms and apartments at the different accommodation options are allocated according to the “first come, first served” principle. This means, that all accommodation options can already be fully booked before the official deadline has passed.

Yes. Some accommodation options are very popular and fully booked very quickly, which is why we advise you to register as soon as possible. Because capacities are limited, we may have to close registration before the deadline. We advise you to check our website for updates regularly.

No. If the demand of program students for accommodation is greater than the supply of rooms, students whose applications are complete and who have paid the reservation fee will be given priority.

In general, all applications are processed in the order in which payment is received, which is why we have to reject applications which are submitted after the maximum capacity has been reached.

Because housing capacities are limited, we cannot guarantee that all housing requests will be fulfilled. If all allocations are already fully booked, we provide you with information on alternative housing options here.

If the option you have chosen is fully booked already we will send you an email informing you about this. You will be put on a waiting list. We will contact you right away in case a room is available again at your requested option. Please bear in mind, that cancelations are quite rare and the chances to get a room when placed on the waiting list are low. We therefore recommend that you look independently for alternative accommodation options if you are placed on the waiting list.


If you have further questions which were not answered here, please feel free to contact us at accommodation@fu-berlin.de.