Yes, they can. The system makes provisions for this with its “proxy function.” To authorize others to process business trip paperwork, the business traveler must first enable this feature.

Please see the question above. You can use the proxy function to authorize others to help you process your business trip electronically. However, please note that the proxy function can only be used to prepare requests for approval, advance payment, or invoicing. Business travelers are responsible for the accuracy of the information and for submitting the request.

Business travelers who are Freie Universität employees can set up the proxy function to enable administrative support staff to manage their business trip electronically (see previous questions). No electronic solution has yet been implemented for external, third-party business travelers, who are asked to continue to use the traditional paper-based process for managing their business trip.

Business trips can be electronically processed by authorized users to a certain extent, e.g., they are able to initiate the process, enter information, and upload documents.

Authorized users can support business travelers at all stages of the electronic business trip management process (application, invoicing, reimbursement).