Sending and Receiving Mail

Mail is sent between departments and facilities at Freie Universität Berlin via an internal mail system. If you want to send mail internally, please use the university’s reusable manila envelopes or mark your communication “per Fachpost” (internal mail). Make sure you state the department/division and name/job title of the recipient so that the mailroom knows it is to be delivered via internal mail.

Usually, only the intended recipient will open an internal communication. However, if your communication is confidential, please make sure you state this clearly on the envelope with the words “vertraulich” (confidential) or “persönlich” (personal). Please note: Freie Universität’s mailing department is required to send external mail (i.e., mail for persons or institutions that are not part of Freie Universität) at the lowest price possible to meet the required delivery time. If your communication is urgent, please make this clear on the envelope/package you wish to send. If you have a bulky package or are sending out a large mailing to multiple recipients, please notify the mailroom of this one or two days in advance. The mailroom staff are happy to help members of the university identify the most cost-effective and suitable way of sending their mail.

Please note that packages weighing more than 20 kg cannot be sent via the Freie Universität mailrooms but must be paid for privately. The sender is responsible for organizing shipping as well as costs. The mailrooms are not permitted to process private communications. Use of the Freie Universität Berlin letterhead for private communications is also not permitted.