Depending on your student status, there are the following options for obtaining replacement copies/duplicates/certificates of enrollment.

 

1. I am enrolled at Freie Universität Berlin in the current semester

Important notice:

All current certificates (certificate of enrollment, certificate of academic progress, payment receipt, data control sheet) are available for download in your Self-Service online portal. There you will also find your information on re-registration. Certificates of enrollment from the 2020 summer semester onwards are available in your Self-Service as long as you are enrolled. Please print these out or save them digitally for your records as charges apply for replacement documents after de-registration.

The certificate of enrollment for each upcoming semester will be available as soon as your re-registration process has been completed.

Payment receipts of previous semesters that are not available in the Self-Service can be requested via email from the Student Records and Registration Office. These are issued free of charge.

Replacement copies that are subject to fees can be requested via Self-Service from the Student Records and Registration Office. In your Self-Service you will find all relevant information on how to request these documents, and making a payment via bank transfer including your individual personal transaction purpose code (“Verwendungszweck”).

Please note that individual certificates from the Student Records and Registration Office only refer to periods of study. For certificates regarding performance (e.g. transcripts of records; copies of degrees), please contact the appropriate examination office.

Certificates and/or confirmation letters in relation to official forms – for example, forms required for BAföG, the DRV (the German pension system), the tax office, child benefit payments, survivor's pension for orphans, etc. – will not be issued separately. You should use your current enrollment certificate, which you can download from the self-service portal.

The Students Records and Registration Office can verify a document or certificate by adding an official stamp. Please contact the Student Records and Registration Office.

 

2. I am no longer a student of Freie Universität Berlin (“exmatrikuliert”/de-registered)

If you do not have access to the Self-Service of the Student Records and Registration Office anymore, please contact the Student Records and Registration Office in order to request a replacement copy. Please state in your request: the kind of replacement needed, relevant semester of replacement documents and indicating the purpose. You will then receive further information on fees and your individual reference for transfer, as well as the processing time. The replacement will be sent after receipt of payment by Freie Universität and may take up to 10 days.

Please note that individual certificates from the Student Records and Registration Office only refer to periods of study. For certificates regarding performance (e.g. transcripts of records; copies of degrees), please contact the appropriate examination office.

3. Information on charges for replacements/duplicates

Charges apply for replacements in case of loss/damage (in accordance with the schedule of fees delineated in the “Gebührenordnung Land Berlin”):

• Campuscard/ VBB transit ticket, currently 10,23 €
• Certificate of Enrollment, currently 6,14 €
• Certificate of Removal from the Register of Students, currently 6,14 €
• Other individual additional certificates provided by the Student Records and Registration Office, currently 6,14 €
• Payment Receipts, currently free of charge
• Certificate of Academic Progress, currently free of charge