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Applicant

The publication fee will be covered only if a Freie Universität member is responsible for the settlement of the fee as "submitting" or "corresponding author." The author must be a Freie Universität member at the time when payment is made (§ 43 Berliner Hochschulgesetz).

 

Yes. Everybody officially pursuing doctoral studies at a university in Berlin is a member of that university according to section 43(5) of the law governing higher education in Berlin (Gesetz über die Hochschulen im Land Berlin, BerlHG). Consequently, you can apply, as long as your article is in keeping with the conditions.


Charité functions as a separate organizational entity.

The Charité Open Access Team will assist you with any questions about open access and associated services at the Charité. Further information can be found on the website: https://bibliothek.charite.de/en/publishing/open_access/.

Conditions for funding

The fee must have been settled by Freie Universität or a Freie Universität member. The invoice must be assignable unequivocally to a corresponding oder submitting author at Freie Universität.

Yes. However, the author's Freie Universität address has to be given as official address – either exclusively or in combination with another address.

The relevant question is only whether the publishing journal is a "genuine" open-access journal. As a rule, such a journal will be listed on http://www.doaj.org/. It is of no importance through which additional websites the article is channeled.

Even if journals have not (yet) been registered with the DOAJ, publication fees can be covered through the publication fund. In all cases, journals must be genuine open-access journals, and according to the regulations, they must have strict quality-assurance procedures in place.

No. That is impossible: Once payment has been made through an external-funds account, reimbursement to a regular-budget account is excluded.

Application for reimbursement of the publication fee: Funding through the publication fund is possible, on condition that there is no provision for publication costs in the project budget.

The critical factor is the invoice date. Funding is allowed only for fees invoiced during the current financial year. Please make sure that all invoices of 2022 are submitted to us by the end of January 2023. Applications which are submitted after 31st of January can not be considered for funding.

The financial year 2023 starts on 1st February 2023.

No, a reimbursement for publication fees can be only made on your department account
Please see Funding conditions.

Processing of applications

Yes. When processing of your application has been completed, you will receive an e-mail from the Document Server Editorial Team, in which you will also be given the URL for your uploaded document.

Invoice

If the publication fee exceeds the limit of 2000 EUR (excl. VAT) a pro rata funding is impossible. We recommend that authors apply for a waiver or reduction in fees.

No. But make sure that invoices from European countries other than Germany give the price without value-added tax.

If an APC exceeds the 2000 EUR (excl. VAT) limit by a small amount and if that overrun is caused only by exchange-rate fluctuation, the article will not be excluded from funding.

Further information

No, this is not possible due to budgetary requirements.

You enter your metadata into a form, and then you upload your document. Further information is available here.