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Terms of Participation in the Video Contest “Diversity at Freie Universität Berlin”

Who can participate?

The contest is open to anyone who is 18 or older, meaning students, academic and non-academic employees, alumni, and anyone else who feels a particular connection with Freie Universität. Employees of the Office of News and Public Affairs of Freie Universität Berlin are not eligible to enter.

What kinds of entries are allowed?

Your entry must take a creative look at the subject of diversity at Freie Universität Berlin. Videos can take any form, from film to animation and multimedia entries. Entries that have already been published or have already won an award or distinction in another competition are not eligible. Entries must be at least 1 minute long and not more than 3 minutes long. Entries that are longer or shorter will not be considered. Videos can be submitted in German and/or English; if your video is in another language or languages, it must be subtitled in German and/or English.

What do I need to submit, and in what form?

Only one entry per participant will be accepted. Videos can be submitted by mail, on a CD-ROM, DVD, or USB drive, or by e-mail, via a download link. Entrants are responsible for ensuring that the download link works. Video files cannot be sent as e-mail attachments due to the size of the files.

Videos must not have been published in the past, but they can be provided on a password-protected server or via the cloud. All standard and common file formats are acceptable. Data storage media must be clearly labeled with the contest entrant’s full name.

All entrants must also provide the following information with their submission:

  • Entrant’s full name (last name, first name)
  • Full address, e-mail address, and phone number
  • Status group (students, academic or non-academic employees, alumni, other)
  • Video title and brief description
  • Signed “Terms of Participation” form

Incomplete entries will not be considered.

Deadline for Entries

The original submission deadline of July 22, 2016, has been extended to August 5, 2016 (postmark date or date when the file was uploaded). Videos submitted after the deadline will not be considered. Please send your data storage medium or a download link via mail or e-mail to:

  • Freie Universität Berlin, Office of News and Public Affairs, reference: “Diversity Video Contest,” Kaiserswerther Straße 16-18, 14195 Berlin, Germany
  •, subject: “Diversity Video Contest”

For logistical reasons, data storage media will not be returned.

Contest Decision

After the deadline, the Office of News and Public Affairs will make an initial selection if necessary, based on the terms of participation in the contest. Eligible entries will be viewed and evaluated by a panel of several judges.

In addition, the online audience will vote on the YouTube video platform for the video they like best. The video that has received the most “likes” in a one-week period will win the audience choice award. An individual Google or YouTube account is required in order to vote online. The voting process is not associated with Google in any way, nor is it supported or sponsored by Google. Freie Universität Berlin will not collect user data on those casting votes.


First prize: iPad Air 2
Second prize: iPad Mini
Third prize: iPad Mini
Audience choice award: Annual pass for the Yorck Kinos

Prizes cannot be redeemed for cash.

Announcement of the Winners

The winners of the contest will be notified in writing. The three best entries and the winner of the audience choice award will be presented at an official event.


By signing the form, participants acknowledge the terms of participation in the video contest. Each participant affirms that he or she has all of the rights to the video being submitted, that the video is free of third-party rights (this applies in particular to the music used), and that no individual rights were infringed in the depiction of persons. If persons appear as protagonists in the video, the persons in question must consent to the publication thereof.

By signing the form, participants also affirm that they are not transmitting any material that violates the provisions of law. All unlawful content is prohibited, especially content or representations that are sexist, racist, anti-Semitic, in violation of human dignity, insulting, and/or harmful to any person or entity’s reputation or business.

Should third parties assert claims due to violation of their rights, the participants in the video contest will release and indemnify Freie Universität Berlin against all such claims. The sole party responsible for the content (text, images, music, etc.) is the person who has transmitted the video.

Granting of Rights

By submitting a video, each participant grants Freie Universität all rights to use the video for an unlimited term, but on a non-exclusive basis. This includes, in particular, the right to publish the video on the website and via the social media channels of Freie Universität. After the contest has ended, Freie Universität Berlin is permitted to use the videos submitted to present the university to external audiences on the university’s Web pages and via its social media channels, and to show the videos at public events, for an unlimited term. Freie Universität Berlin is also permitted to use videos that have been submitted, but have not won awards. The videos submitted may be used in unchanged form or may be edited or modified to create a work of film (such as a film presenting the university). The rights of use are granted on a gratuitous basis. The images will not be disclosed for commercial uses that are not associated with the media and public relations work of Freie Universität.

Data Protection and Privacy

The personal information submitted by participants will be disclosed to interested third parties if and when the videos are published within the scope of the video contest (reporting on the contest, publication of the videos on YouTube, awards ceremony, references on the website of Freie Universität, etc.). Participants expressly agree to this.

Legal Recourse

All decisions are final and not subject to appeal.


Freie Universität reserves the right to delete videos without stating the reasons therefor. There is no claim to having videos published. Should any provision of these terms of participation be invalid or unenforceable, this shall not affect the validity of the remainder of the terms of participation. Any violation of the terms of participation stated above will lead to exclusion from the contest.